McKenna Property Management Case Study

Our Software

Software Overview

Put down the Swiss Army Knife. When it comes to the beast that is property maintenance, you need a chainsaw.
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Communication

A maintenance process without strong communication is akin to pulling the bottom block in Jenga – everything crashes down.
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Scheduling

Remove the term “middleman” from your job description.
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Oversight & Data

Don’t make gut decisions when it comes to the success of you business.
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Solutions

Efficiency & Productivity

Efficiency and productivity missing in your maintenance process? Let’s solve it.
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Oversight & Visibility

Maintenance without oversight is like playing darts with a blindfold. We wouldn’t recommend it.
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Reputation & Retention

Tackle resident and investor retention once and for all. With Property Meld, all stakeholders are giving out gold stars.
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Integration Partners

Property Meld integrates with some of property managements’ biggest software.
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Why Property Meld

Customer Stories

Don’t take it from us, check out what our rockstar customers have to say.
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Ladder of Maintenance Excellence

Like Maslow’s Hierarchy of Needs, but for your maintenance process.
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Advocacy Program

Get down from the rooftop. You can shout how much you love us from here, and we’ll even pay you for it.
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Resources

McKenna Property Management

Customer Since 2020

McKenna Property Management strives to build a property management business created entirely from client referrals. Their goal is to invest the majority of their time in delivering quality service to their clients and residents and building solid, long-lasting relationships.

Overview

McKenna Property Management was utilizing its Property Management System (PMS) and a third-party call center to track and manage work orders. After realizing work orders were getting lost, and the services were very costly, they decided to look for another option and found Property Meld. McKenna Property Management knew they wanted to use Property Meld while continuing to use an after-hours emergency line for their residents.

Accounting System

AppFolio

Door Count

1,120

Address

Henderson, NV

The Problem

After the release of Property Meld’s task automation tool, Workflows, McKenna Property management discovered there was a benefit in investing more into Property Meld — which meant other expenses would need to be adjusted or cut. Ultimately, McKenna Property Management removed their existing call center and refocused that spend on an after-hours and emergency repair hotline only. Before, they were paying a full-time employee to field all after-hour calls, which was expensive and led to employee burnout.

“It wasn’t easily distributed, the process was too complicated to cross train, so it ended up falling on one person, and we were cycling through people so quickly.” – Irelynn Zurflueh, Special Projects

Their next issue was how to marry Property Meld and their new after-hours call center to create a seamless maintenance experience for residents.

Enter Property Meld

The third-party call center utilized by McKenna Property Management only operates after regular business hours and for emergency requests. This hotline has a scripted response created by McKenna to read to residents. The answer asks the resident if they have already submitted a Meld (work order); if they haven’t, they are prompted to do so. If the request is an emergency, the call center passes it along to a property manager so they can expedite the request. In result, the maintenance team at McKenna Property Management receives true emergencies, and maintenance requests are submitted through Property Meld.

“Some people love to call first, so the emergency line will tell them to create a Meld. Those who are more tech-savvy and like to submit the Meld first receive an automated message to call if it is an actual emergency.”- Irelynn Zurflueh, Special Projects

After implementing automated workflows through Property Meld, McKenna Property Management has reduced the number of manual touchpoints their team has in the maintenance process. Every time a Meld is created and assigned to a vendor, the resident receives an automated message with the vendor’s name and contact information. This way, they can directly reach out to the vendor and remove the middleman.

“The amount of clicks has drastically decreased. Before workflows, we would have had to go in and manually assign it to the vendor and copy the message. Now once the vendor is assigned, the message is automatically sent, so nothing is getting missed.” – Irelynn Zurflueh, Special Projects

Combining Property Meld with a third-party call center has allowed McKenna Property Management to reduce manual tasks and make their residents feel taken care of at all times. Since implementing Workflows, they have seen an increase in resident feedback and increased their Google reviews from 3.2 to 4.5 stars.

“Tenant follow-up has really improved. With our old software, there wasn’t a system asking residents how their repair was. The fact that every single tenant has the option to leave feedback allows us to monitor repairs better.”- Irelynn Zurflueh, Special Projects

In addition to improving tenant feedback and online reviews, McKenna Property Management now has a holistic view of the entire maintenance process. Nothing falls through the cracks, and no work orders get lost.

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